1. Information We Collect
TimeetingAI collects information necessary to provide our AI-driven scheduling services:
- Calendar Data: Meeting times, attendees, and availability information from connected calendar systems
- Account Information: Name, email address, company details, and contact preferences
- Usage Data: How you interact with our platform, feature usage, and performance metrics
- Communication Data: Messages, support requests, and feedback you provide
2. How We Use Your Information
We use collected information to:
- Provide AI-powered scheduling optimization and conflict resolution
- Analyze availability patterns across time zones
- Generate meeting analytics and productivity insights
- Improve our algorithms and service quality
- Communicate with you about your account and our services
- Ensure platform security and prevent unauthorized access
3. Data Protection and Security
We implement industry-leading security measures:
- Encryption: All data is encrypted in transit and at rest using AES-256 encryption
- Access Controls: Strict access controls and authentication protocols
- Regular Audits: Continuous security monitoring and regular third-party audits
- Data Minimization: We collect only the data necessary for our services
- Secure Infrastructure: Cloud infrastructure with enterprise-grade security certifications
4. Data Sharing and Disclosure
We do not sell your personal information. We may share data only in these limited circumstances:
- Service Providers: Trusted third-party services that help us operate our platform
- Legal Requirements: When required by law or to protect our rights and users
- Business Transfers: In connection with mergers, acquisitions, or asset sales
- Consent: When you explicitly consent to sharing
5. Your Rights and Choices
You have the following rights regarding your personal information:
- Access: Request access to your personal data
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your personal data
- Portability: Export your data in a machine-readable format
- Opt-out: Unsubscribe from marketing communications
- Restriction: Limit how we process your data
6. International Data Transfers
TimeetingAI operates globally and may transfer data across borders. We ensure adequate protection through:
- Standard Contractual Clauses approved by regulatory authorities
- Adequacy decisions for countries with equivalent privacy protections
- Appropriate safeguards for all international transfers
7. Data Retention
We retain your information only as long as necessary:
- Account data: For the duration of your account plus 30 days
- Calendar data: Processed in real-time, stored temporarily for optimization
- Analytics data: Aggregated and anonymized for up to 2 years
- Legal obligations: As required by applicable laws
8. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience:
- Essential cookies for platform functionality
- Performance cookies to monitor and improve our services
- Analytics cookies to understand user behavior
- Preference cookies to remember your settings
9. Third-Party Integrations
Our platform integrates with various third-party services:
- Calendar providers (Google, Microsoft, Apple)
- Video conferencing platforms
- CRM and productivity tools
- Analytics and monitoring services
Each integration is governed by the respective third party's privacy policy.
10. Children's Privacy
TimeetingAI is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.
11. Contact Information
For privacy-related questions or to exercise your rights, contact us:
12. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of material changes through email or platform notifications. Your continued use of our services after changes become effective constitutes acceptance of the updated policy.
